Request a Payment

Use this form to request a payment from the Department of Bioregion: a reimbursement for an expense you have already paid, or a payment for services to a fiscally sponsored project. Your request goes to the project steward for review and approval, then to our accounts payable team for disbursement. You do not need an account to submit a request.

Before you start

For services and payments, we cannot pay without a fully completed W-9 and a description of your role. For reimbursements, please submit a receipt or invoice for each expense. We cannot pay or reimburse any expense without clear documentation. Ideal documentation includes the dollar amount, the date of the expense, the vendor, and an itemized list of what was paid for.

Tax forms

A fully completed W-9 and role description are required before payment can be processed. For reimbursements, submit a receipt or invoice for each expense. Download the form that applies to you, complete it, and upload it with your request below.

• Download the W-9 form (US individuals and businesses)
• Download the W-8BEN form (foreign contractors)

Submit your request

Requesting payment from: Turtle Island Bioregional Congress

Your full legal name (payee) *

Business / DBA / vendor name (if different)

Who are you paid as? * -- Select -- Individual (US person) Individual (outside the US) Business: sole proprietor / single-member LLC (SSN/EIN) Business: corporation / multi-member LLC Business (outside the US)

US payees complete a W-9; payees outside the US complete a W-8BEN. Both are linked above.

Your email *

We will email you when your payment is sent.

Your phone (optional)

What kind of payment is this? * -- Select -- Reimbursement for an expense or purchase Payment / deposit for services

Amount requested (USD) *

Numbers only, in US dollars.

Describe your role or the expense *

Include the event or program, dates, location, and the names of anyone involved.

Country where you will receive payment * -- Select -- United States Canada Other / outside the US and Canada

The available payment methods update based on your country.

Preferred payment method * -- Select -- Check by mail PayPal Credit card (we will send an invoice) Wise (direct bank transfer) US bank transfer / ACH Onsite (physical events only) Other (describe in notes)

Some vendors charge fees for credit card or PayPal. We cannot pay via Venmo or Zelle. Mailed checks and US bank/ACH require a United States payment country; Wise (direct bank transfer) is available everywhere, including the US.

Upload your W-9 (or W-8BEN), receipt, or invoice

Up to 10 files, 15 MB each. We cannot pay without a completed W-9 (or W-8BEN outside the US) and documentation for each expense.

Anything else (optional)

A reference or memo line, or any detail the steward needs.

I confirm the information above is accurate. *

Website

Submit payment request

Invoice requirements

If you are submitting an invoice, it should include the following:

• Invoice number
• Invoice date
• Your full legal name, mailing address, email, and tax ID (SSN or EIN)
• Organization name, address, and contact email
• Clear description of services or goods, including dates, location, or event name
• Line items and subtotal
• Total amount due
• Payment preferences
• Due date or payment terms (e.g., Net 15, Net 30)
• Optional: signature or certification line